Privacy notice

Under new laws that came into effect in May 2018, we need to provide you with these details concerning how your personal data will be used and protected

We collect the name, address and contact details (e-mail, home and mobile telephone number) of individuals wanting to join the group. This data is obtained from the individual member applying.

We use the data we have collected in the following ways:

  • To communicate events, photo walks and meetings
  • To administer notices to members and record attendance at sessions
  • To provide messages to members of the Group and affiliated organisations’ activities (e.g. Bollington Festival) 
  • To seek the views of members to inform future plans 
  • The group may hold personal information for anyone contacting the group or whom the group contact for the purpose of conducting its general business 
  • To satisfy a requested service or a contractual requirement 
  • To administer the group’s website – for example to set-up individual log-ins

Who has access to your personal data 

Access to full member details is reserved to the committee and is presently restricted to the group secretary, treasurer and webmaster. In joining the group you consent to our holding and processing this data but you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location and retention of your personal data

Full member details including ‘lost members’ are stored electronically by the secretary and treasurer in an encrypted and password protected file. Any paper records are stored by the secretary and treasurer in a locked cabinet. We will normally update members’ data every year as part of the membership renewal process. Electronic membership records will be held for one year beyond the year of membership expiry in case of any queries.

You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it, or to object to our processing of it, and the right of data portability.

If you have any concerns or complaints about how we are handling your data please contact the secretary via the contact form below.


Cookies are small text files stored by your web browser when you use websites. You can control how websites use cookies by configuring your browser’s privacy settings (please refer to your browser’s help function to learn more about cookie controls). Note that if you disable cookies entirely, this website may not function properly.

We use cookies in several ways, such as:

      • Authenticating and identifying you on our website so we can provide you the services you requested
      • Keeping track of information you have provided to us
      • Remembering your preferences or where you left off in your use of this website

Web beacons and embedded scripts

Web beacons and embedded scripts are other technologies that we use in our website. Web beacons (or “tags”) are bits of programming code included in web pages that notify us (or the companies that help us run our website) when those web pages have been viewed or clicked on. Embedded scripts are bits of programming code included within some of our web pages that measure how you use those web pages, such as which links you click. We use this information to improve our website, tailor our website to your likely interests, and conduct market research. You may be able to turn off scripting functionality, such as JavaScript, within your browser (please refer to your browser’s help function). Note that if you disable scripting functionality, this website may not function properly.

Google Web Fonts

For uniform representation of fonts, this site uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.

For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation of our website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

If your browser does not support web fonts, a standard font is used by your computer.

Further information about handling user data, can be found at and in Google’s privacy policy at